What should a videographer invoice include?

Include the shoot date and duration, number of camera operators, equipment used (drone, gimbal, additional cameras), editing hours, number of deliverables (e.g., one 3-minute corporate video, three 30-second social cuts), and usage rights. For commercial work, specify the license duration and territory. If providing raw footage, note this separately — it affects your editing workload and is often priced as an add-on.

How do videographers charge for editing vs. shoot time?

Most videographers charge separately for shoot days and post-production. Shoot rates typically run $500–$1,500/half-day depending on location and equipment. Post-production is usually billed hourly ($75–$150/hr) — a 5-minute corporate video typically requires 15–30 hours of editing. Some videographers offer flat-rate editing packages per deliverable type.

Should videographers charge for revisions?

Yes. Include a set number of revision rounds in your project fee (2 rounds is standard), and charge for additional revisions at your hourly rate. Specify this on the invoice: "Corporate video (2 revision rounds included; additional revisions: $85/hr)." Also define what counts as a revision versus a re-edit — the distinction matters and should be in your contract.

How do videographers handle equipment costs on invoices?

List equipment as a separate line item with the day or half-day rate. If charging for your own equipment (camera, drone, audio, lighting), itemize it separately from your labor rate. For expensive specialty equipment (cinema cameras, cranes, specialty lenses), clients generally expect to pay a day rate on top of operator fees. This makes it clear you are not padding your hourly rate with equipment costs.

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What Is a Videographer Invoice?

A videographer invoice is a professional billing document sent to clients after delivering services. Media production invoices should break down the full production pipeline. As a videographer, your invoice covers pre-production planning, the production session itself, post-production editing, and final delivery — each requiring different skills and time investments.

Separate your invoice into production phases: planning and scripting, recording or capture, editing and post-production, and final delivery. Specify the deliverable format, resolution, and any platform-specific versions. Include revision rounds in the line item description and list equipment rental, music licensing, and stock assets as separate pass-through costs.

Typical Videographer Rate $75–$200/hr; $800–$8,000+ per project

Rates vary by location, experience level, and project scope. Use InvoiceBlitz to bill at any rate — hourly, fixed, or retainer.

What to Include in a Videographer Invoice

Every videographer invoice should contain these essential elements to ensure clarity and prompt payment.

Your business name, address, and contact details

Client name, company, and billing address

Unique invoice number for record-keeping

Invoice date and payment due date

Detailed list of services with descriptions

Quantity, rate, and amount for each line item

Subtotal, applicable taxes, and total amount due

Payment terms (Net 15, Net 30, Due on Receipt)

Accepted payment methods (bank, PayPal, etc.)

Notes or terms and conditions

Example Videographer Invoice

Here is what a typical videographer invoice looks like with sample line items and amounts.

Item	Description	Amount
Video Shoot	Half-day production (5hr, single operator, own equipment)	$1,250
Post-Production Editing	Edit, color grade, audio mix (15hr × $85/hr)	$1,275
Drone Aerial Footage	2-hour aerial shoot + editing and integration into main video	$600

Add as many line items as you need. Totals calculate automatically in InvoiceBlitz.

Common Videographer Invoice Items

These are the services videographer professionals most commonly bill for. Use them as a starting point for your own invoices.

Video production & filming (events, commercial, corporate)

Video editing & post-production

Motion graphics, titles & lower thirds

Color grading & audio mix/mastering

Drone/aerial footage capture & editing

For a detailed breakdown of items and pricing guidance, see our videographer invoice items page.

Tips for Writing a Videographer Invoice

1
Describe the final deliverable format — "Edited video: 10-minute final cut, 1080p, delivered as MP4 and MOV" tells the client exactly what they receive. Format specifications prevent post-delivery requests.
2
Separate raw footage delivery from edited work — "Raw footage archive (2TB, delivered via hard drive)" is a premium deliverable worth charging for separately from the edited final product.
3
List music licensing as a distinct cost — "Royalty-free music license: 3 tracks for commercial use" as a pass-through item shows the client this is a real cost, not padding.
4
Include revision specifications — "2 revision rounds included; additional revisions at $150/hr" in the line item description prevents scope creep and sets clear expectations.
5
Add platform-specific versions as items — "YouTube version (16:9)" and "Instagram Reel (9:16)" as separate line items reflect the additional editing work for each format.

Frequently Asked Questions

: Include the shoot date and duration, number of camera operators, equipment used (drone, gimbal, additional cameras), editing hours, number of deliverables (e.g., one 3-minute corporate video, three 30-second social cuts), and usage rights. For commercial work, specify the license duration and territory. If providing raw footage, note this separately — it affects your editing workload and is often priced as an add-on.
: Most videographers charge separately for shoot days and post-production. Shoot rates typically run $500–$1,500/half-day depending on location and equipment. Post-production is usually billed hourly ($75–$150/hr) — a 5-minute corporate video typically requires 15–30 hours of editing. Some videographers offer flat-rate editing packages per deliverable type.
: Yes. Include a set number of revision rounds in your project fee (2 rounds is standard), and charge for additional revisions at your hourly rate. Specify this on the invoice: "Corporate video (2 revision rounds included; additional revisions: $85/hr)." Also define what counts as a revision versus a re-edit — the distinction matters and should be in your contract.
: List equipment as a separate line item with the day or half-day rate. If charging for your own equipment (camera, drone, audio, lighting), itemize it separately from your labor rate. For expensive specialty equipment (cinema cameras, cranes, specialty lenses), clients generally expect to pay a day rate on top of operator fees. This makes it clear you are not padding your hourly rate with equipment costs.

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