Videographer Invoice Items
What to charge as a videographer. Common invoice line items, pricing guidance, and tips for billing clients professionally.
What to Charge as a Videographer
Media production invoices should break down the full production pipeline. As a videographer, your invoice covers pre-production planning, the production session itself, post-production editing, and final delivery — each requiring different skills and time investments.
Separate your invoice into production phases: planning and scripting, recording or capture, editing and post-production, and final delivery. Specify the deliverable format, resolution, and any platform-specific versions. Include revision rounds in the line item description and list equipment rental, music licensing, and stock assets as separate pass-through costs.
Common Videographer Invoice Line Items
Here are the services and items videographer professionals most commonly include on their invoices. Use these as a starting point and customize based on your specific services.
Video production & filming (events, commercial, corporate)
Video editing & post-production
Motion graphics, titles & lower thirds
Color grading & audio mix/mastering
Drone/aerial footage capture & editing
Example Line Items with Amounts
| Item | Description | Amount |
|---|---|---|
| Video Shoot | Half-day production (5hr, single operator, own equipment) | $1,250 |
| Post-Production Editing | Edit, color grade, audio mix (15hr × $85/hr) | $1,275 |
| Drone Aerial Footage | 2-hour aerial shoot + editing and integration into main video | $600 |
Amounts shown are examples. Adjust based on your rates, location, and project scope.
How to Price Videographer Services
Price by project deliverable rather than hourly — A finished podcast episode, edited video, or mixed track has clear value. Videographer professionals who price per deliverable ($500–$5,000 per finished piece) earn more than those billing hourly for production time.
Separate pre-production, production, and post-production — Planning, recording, and editing are distinct phases with different time and skill requirements. Listing them as separate invoice line items shows the full scope of your work.
Charge for revisions beyond the included rounds — Include 1–2 revision rounds in your base price and bill additional changes at your hourly rate. Specify this on the invoice to prevent endless revision cycles.
Add equipment rental as a separate line item — Studio time, camera gear, microphones, and editing software have real costs. List equipment as a separate item, especially for on-location productions where you transport gear.
Include licensing and distribution rights — Specify what the client receives: raw footage, edited masters, distribution rights, or a limited-use license. Different usage levels should be priced differently on your invoice.
Tips for Videographer Invoice Line Items
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1
Describe the final deliverable format — "Edited video: 10-minute final cut, 1080p, delivered as MP4 and MOV" tells the client exactly what they receive. Format specifications prevent post-delivery requests.
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2
Separate raw footage delivery from edited work — "Raw footage archive (2TB, delivered via hard drive)" is a premium deliverable worth charging for separately from the edited final product.
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3
List music licensing as a distinct cost — "Royalty-free music license: 3 tracks for commercial use" as a pass-through item shows the client this is a real cost, not padding.
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4
Include revision specifications — "2 revision rounds included; additional revisions at $150/hr" in the line item description prevents scope creep and sets clear expectations.
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5
Add platform-specific versions as items — "YouTube version (16:9)" and "Instagram Reel (9:16)" as separate line items reflect the additional editing work for each format.
Frequently Asked Questions
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The most common items on a videographer invoice include core service fees, project-based charges, hourly consulting time, materials or supplies used, and any applicable taxes or expenses. Each item should have a clear description so the client understands exactly what they are paying for.
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Pricing depends on your market, experience, and the scope of work. Research industry rates in your area, consider your costs and desired margins, and choose between hourly, project-based, or package pricing. Be transparent with line items — clients appreciate seeing a clear breakdown of charges.
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Yes. Detailed descriptions reduce client questions and payment delays. For each line item, include a brief description of the work performed, the quantity or hours, and the rate. This transparency builds trust and helps avoid disputes over charges.
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