Can I set up progress billing based on completion percentage?

Yes. Create line items showing the total contract value and invoice the percentage completed each month. Update the percentage as work progresses.

How do I handle retainage on invoices?

Add a retainage line item with a negative amount (e.g., -10% of the invoice total). Release the retainage on the final invoice after project completion.

Can I bill for change orders on the existing invoice?

Yes. Add change order items as new line items on the recurring invoice with a reference to the approved change order number.

How do I track materials and labor separately?

Use separate line items for materials, labor, equipment, and subcontractor costs. Each item shows its own quantity, rate, and total.

Can I set up maintenance contract billing?

Yes. Create a monthly or quarterly recurring invoice for ongoing maintenance work with a fixed fee or time-and-materials billing.

Recurring Invoices for Construction

Automate progress billing, milestone payments, and recurring maintenance contracts. Professional invoicing for contractors and construction firms.

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Common Billing Cycles for Construction

Choose the billing frequency that matches your construction business model and client expectations.

Monthly progress

Monthly progress billing based on percentage of work completed during the billing period.

Milestone-based

Payments triggered by project milestones — foundation, framing, roofing, finishing, and final walkthrough.

Weekly

Weekly billing for time-and-materials contracts on active construction sites.

Maintenance contracts

Monthly or quarterly recurring invoices for ongoing property maintenance and repair agreements.

Example Construction Invoice Line Items

Here is what a typical recurring invoice looks like for construction businesses.

Item	Description
Foundation Work — 25% Complete	Excavation, footings, foundation walls, and waterproofing per contract schedule
Materials — Lumber Delivery	Framing lumber, engineered trusses, and hardware delivered to site
Labor — Week 12	4 crew members x 40 hours, framing and sheathing at $65/hour
Equipment Rental	Excavator rental for 5 days, including operator and fuel charges

Add as many line items as you need. Each with quantity and rate — totals calculate automatically.

Construction Recurring Invoice Best Practices

Follow these tips to get paid faster and maintain great client relationships.

Align recurring invoices with project milestones or monthly progress to maintain steady cash flow throughout the project.

Itemize labor, materials, equipment, and subcontractor costs separately for transparent client billing and audit readiness.

Include the project address, contract reference, and completion percentage on every invoice for clear record-keeping.

Bill for materials upon delivery and labor at the end of each pay period to match your actual cost structure.

Set up retainage as a negative line item on each progress invoice to comply with standard construction contracts.

Send invoices promptly at each milestone or month-end to avoid payment delays that impact subcontractor payments.

Common Construction Billing Challenges

Recurring invoicing solves these common pain points for construction businesses.

Change order billing

Scope changes mid-project require new line items and adjusted totals on recurring progress invoices.

Retainage tracking

Holding back 5-10% retainage on each invoice until project completion requires careful tracking and final release billing.

Material cost fluctuations

Lumber, steel, and material prices change — invoices need to reflect actual costs versus original estimates.

Subcontractor coordination

Billing clients before receiving subcontractor invoices can create cash flow gaps and reconciliation challenges.

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Construction businesses can start with our free plan — 5 invoices per month, 3 clients, PDF downloads and multi-currency support included. Upgrade to Starter or Pro when your business grows.

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Construction Recurring Invoice FAQ

: Yes. Create line items showing the total contract value and invoice the percentage completed each month. Update the percentage as work progresses.
: Add a retainage line item with a negative amount (e.g., -10% of the invoice total). Release the retainage on the final invoice after project completion.
: Yes. Add change order items as new line items on the recurring invoice with a reference to the approved change order number.
: Use separate line items for materials, labor, equipment, and subcontractor costs. Each item shows its own quantity, rate, and total.
: Yes. Create a monthly or quarterly recurring invoice for ongoing maintenance work with a fixed fee or time-and-materials billing.

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